Information Technology Blog - - How Can Time Tracking Bring Small Businesses Closer to Excellence? - Information Technology Blog
From what we’ve learned, happy, productive, and hardworking employees are one of the reasons why corporations succeed. With that in mind, some who don’t value time, lazy and unmotivated employees will not be good either for themselves or for the business.
But with a program to track employees’ progress, things start to change in the world of business.
People are going nuts about it -various industries are implementing it left, and right, many tracking companies proudly claim that it’ll optimize the business and improve employee’s performance and working hours.
But why do some businesses desperately need time tracking? While some organizations have staff log every minute they work on a task, some don’t log any time at all. People don’t really enjoy tracking their time because it’s kind of a hassle, and more importantly, it seems to add extra work to their already packed day.
Regardless of what you might have heard, the advantages of time tracking for businesses far exceed the annoyance of logging on a project.
Track expenses your business needs to operate
It takes a lot to run a business. Owning a business means you have to pay for salaries, benefits, taxes, building fees, tools and software, hardware, furniture, and desks – and that’s only the essentials.
Companies also need to deal with additional perks such as team building and team outings, let alone the snacks in the office and staff meals, travel and additional training programs, and more in order to stay ahead of their competition while satisfying the customer.
Such expenses usually add up, so tracking how much requires your business to operate in order to make a profit and afford them. Clearly, time tracking is only one area it can help your business with, but before anything is essential to understand how much your business needs to operate.
The amount of effort that goes into each project
Do you need project optimization? Of course, every business manager is seeking better use of resources and time when it comes to projects. And time tracking can prove efficient enough for that as it solves any organizational and timing issues throughout the process.
A good reason for employees to rely on useful software is that it can show them how long they are going to spend on a project. For companies trying to not exceed a budget or bill customers a fixed amount, it’s more than essential to keep track of the efforts going into each task.
For employees, it is vital to know how much time they have to work throughout a day as they can base on planned for what they’ve charged for the work or how much they think they can work on a project. As for managers, it is important to ensure employees use that time effectively, or they attend that day.
For instance, if a business has a great number of employees, a sure way to track their attendance is definitely by using time tracking software. And it can be really convenient for businesses who encourage flexible working hours.
Today, many companies require dealing with customers over digital media, which means the employee has to be at the office at certain hours. For businesses who provide technical support or call center, time tracking software is vital for staff supervision.
Managers have to know that everyone is doing what they’re assigned to when they’re assigned to do it. It helps managers learn in real-time who checks-in and out and who stays overtime and who’s late.
Shows where your team can improve overall performance and efficiency
Projects tend to be overly complicated with many layers, which automatically leads to a more confusing process. But why? How long does it take to finish something that isn’t qualified for the type of work? After getting used to time tracking, some managers and employees start seeing new ways of planning and tackling a project. For employees, time tracking data allows them to see how productive or inefficient their days are, allowing them to improve.
When tackling too many tasks, time tracking software is able to identify potential errors in the projects because it has too many steps or staff involved.
A time tracking software can help both managers and employees identify when someone spends too much time on a project than his colleague. For instance, when someone stumbles on a difficult task, the team should take it as an opportunity to teach new ways to improve their overall performance.
So, it goes without saying that when employees start tracking their time throughout the day, they get more engaged with the current task.
Provide visibility to management to know when an employee can take on an additional task
Staff satisfaction plays an essential role in the quality of the products and services delivered to your customers. When an employee feels overwhelmed or overworked with a project more challenging than he can actually handle, it will impact the organization in the long run. Such a result can be catastrophic, causing frustrated and unsatisfied customers.
But with an effective time tracking software within their reach to log their time, managers and employees can make more informed choices regarding the individual workload. They will know how they’ve assigned their time for a project and tell whether they can handle more work or not.
The software not only helps companies make more informed decisions about their staff but also optimize the recruiting process. If your business struggles with project management and time tracking, you should explain how much a time tracking software can do for their performance.
Perhaps one of the most important aspects of time tracking software is that it can really strengthen the feeling of respect and trust in a team, which in turn can improve overall performance and productivity. Businesses should see time tracking software as an additional channel of communication between employees and management- this tool helps develop talents and skills that their employee already possesses.
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